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residents are not allowed to have keys copied. are issued a key in accordance with the Lost Key Procedure

either a lock change or replacement key (this wi

ll depend on the circumstances

on how and where the key was lost).

Any key which is bent or fractured will be replaced at no charge to the resident.

Where a key has snapped in a lock which necessitates the call

-out of a locksmith

the cost will be met by t

he University.

Keys/fobs/cards will only be replaced free of charge if:

1. the key is broken or card chip becomes inoperable, but not due to negligence

of the owner 

1.      Duplication of Keys

No key will be duplicated except by approval and control of the Department of Public Safety.  The unauthorized duplication of University keys so adversely affects the security of persons and property that violations of this rule are considered serious and grounds for termination.

2.      Numbering System for Keys

1. An identifying serial number will be stamped on each key.  The serial number for each key will not identify a building, location or lock.

2. Only one key for a specific door will be issued to any one person.  Assignment of multiple circumvents any system of individual key accountability.

3.      Lost/Stolen Keys

1. Lost or stolen keys must be reported to the Department of Public Safety by the quickest means available.  An incident report will be completed and a copy of the report will be forwarded to the Key Control Manager.

2. When a key is lost, the locks will be modified to render the current key inoperative.  The lock core/cylinder will be replaced in the existing lock and the

3. New key will be issued to the owner.  Exceptions are only on approval of the Director of the Department of Public Safety.  (In dorms – NO EXCEPTIONS)

4. The fee for a replacement key will be $XX.00.  The fee will include the cost of the replacement core, key and actual labor charges.  A record will be kept of all individuals who have replacement keys.  Any subsequent loss of a key will result in a replacement fee of $XX.00.  The individual will be considered for disciplinary action on the third loss of a key.  In addition to the $XX.00 fee for the third loss of a key, a letter will be sent to the department where the employee works or to the parents of the student.  Subsequent losses will subject the individual to further disciplinary action.